Assistant Director, Special Events
Company: CSULB
Location: Long Beach
Posted on: October 16, 2024
Job Description:
- Unit 9 - CSUEU - Technical Support ServicesTime Basis: Full
TimeJob no: 543524Work type: StaffLocation: Long BeachCategories:
Unit 9 - CSUEU - Technical Support Services, Temporary, Full
TimeJob SummaryThe Assistant Director, Special Events is
responsible for planning, organizing, and executing special events
that support the athletic department's goals. This role enhances
the experience of student-athletes, alumni, donors, and fans. Key
responsibilities include strategic planning, project management,
and coordination to ensure the success of events that elevate the
Beach Athletic programs.Key Responsibilities
- Plan, coordinate, and implement all activities for various
revenue-generating events, meetings, and hospitality.
- Work in close collaboration with partners throughout the
university to deliver high-quality experiences that grow affinity,
align with the LBSU brand, and expand support and engagement
opportunities.
- Collaborate with marketing and communication teams to promote
events through social media, email campaigns, and other channels.
Ensure brand and messaging alignment with the athletic department's
mission.
- Develop a strategic annual events budget in collaboration with
the Senior Associate AD, Financial Operations. Supervise budgetary
planning for each event, ensuring compliance with LBSU purchasing
and financial policies.
- Serve as department expert and consultant on special event
management and protocol. Provide guidance and counsel to teams and
support units.Knowledge Skills and AbilitiesAbility to manage
multiple events simultaneously, ensuring all details are accounted
for. Expertise in coordinating event logistics such as venues,
catering, audio/visual setup, transportation, and security. Strong
ability to communicate clearly with internal and external
stakeholders, including vendors, donors, volunteers, and staff.
Capable of cultivating relationships with donors, alumni, boosters,
and corporate sponsors. Ability to delegate tasks effectively, keep
teams motivated, and maintain high standards during events.Strong
problem-solving skills to handle on-the-spot issues or emergencies
during events. Knowledge of developing and implementing strategies
to increase donor participation and engagement. Strong attention to
detail to ensure smooth execution of events with a high standard of
quality. Ability to work with a diverse group of coaches, staff and
students. Ability to gain knowledge regarding NCAA rules and
regulations. Experience with Advance and Paciolan or similar
software for ticketing and fundraising preferred.Ability to
communicate with an ethnically and culturally diverse campus
community. Ability to follow all university policies, procedures,
and guidelines including but not limited to safety, civility,
information security, and non-discrimination policies and
procedures. Ability to contribute to a positive university
experience for each and every student and assist in achieving the
university's commitment to a "vision of excellence."
Education and Experience
- Equivalent to a bachelor's degree in a related field and three
years of related experience required.
- Prior experience working in an NCAA Division I environment
preferred.Physical SummaryMedium work - Job involves lifting
heavy-weight objects (20-40 pounds) and/or 20% - 40% of the job
involves standing, squatting, kneeling, or walking. May require
pushing or pulling objects within the weight
limits.CompensationHiring Range: The hiring range for this position
is $4,598 - $5,417 per month commensurate with candidate's
education, experience, skills, and training.CSU Classification
Salary Range: The CSU Classification Salary Range for this position
is $4,598- $8,318 per month.Salary placement is determined by the
education, experience, and qualifications the candidate brings to
the position, internal equity, and the hiring department's fiscal
resources.Excellent benefits through CalPERS (health, vision,
dental), tuition fee waiver, generous vacation, and sick leave, and
14 paid holidays each year.Time BaseFull-time temporary position
for one year with no permanent status granted. Temporary
assignments may expire prior to the ending date.Application
ProceduresClick Apply Now to complete the CSULB Online Employment
Application. PLEASE FILL OUT THE APPLICATION COMPLETELYIt is
important that all sections of the on-line application are filled
out completely and accurately. Please include all relevant
education and experience. Your application will be used to
determine whether you meet the minimum qualifications for this
position.Additional InformationThe person holding this position is
considered a 'mandated reporter' under the California Child Abuse
and Neglect Reporting Act and is required to comply with the
requirements set forth in CSU Executive Order 1083 Revised July 21,
2017 as a condition of employment.Long Beach State Athletics is
committed to following NCAA, Big West Conference, Golden Coast
Conference, and Mountain Pacific Sports Federation rules and
regulations. Therefore, the incumbent is required to maintain a
working knowledge of these rules and regulations.A background check
(including a criminal records check) must be completed
satisfactorily and is required for employment. CSU will make a
conditional offer of employment, which may be rescinded if the
background check reveals disqualifying information, and/or it is
discovered that the candidate knowingly withheld or falsified
information. Failure to satisfactorily complete the background
check may affect the continued employment of a current CSU employee
who was conditionally offered the position.CSULB is not a
sponsoring agency for staff and management positions (i.e. H-1B
Visas).Due to the nature of this position, current CSULB employees
are subject to a criminal record check unless they have
successfully completed a criminal background check through CSULB
within the past 12 months.California State University Long Beach
expects respectful, professional behavior from its employees in all
situations. Acts of harassment or abusive conduct are prohibited.
Demonstrated appropriate professional behavior, treating others
with civility and respect, and refusing to tolerate abusive conduct
is expected of all employees.AccommodationsWe provide reasonable
accommodations to applicants and employees with disabilities.
Applicants with questions about access or requiring a reasonable
accommodation for any part of the application or hiring process
should contact StaffHR-Accommodations@csulb.edu.Equal Employment
StatementCalifornia State University Long Beach is an Affirmative
Action/Equal Opportunity Employer that is strongly committed to
promoting diversity in all areas of the campus community. We
consider qualified applicants for employment without regard to age,
physical or mental disability, gender or sex, genetic information,
gender identity, gender expression, marital status, medical
condition, nationality, race or ethnicity, religion or religious
creed, sexual orientation, and veteran or military status.Out of
State Employment PolicyCalifornia State University, Long Beach, as
part of the CSU system, is a State of California Employer. As such,
the University requires all employees upon date of hire to reside
in the State of California.Advertised: Oct 05, 2024 (9:00 AM)
Pacific Daylight TimeApplications close: Oct 19, 2024 (11:55 PM)
Pacific Daylight Time
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Keywords: CSULB, Camarillo , Assistant Director, Special Events, Executive , Long Beach, California
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